Tracking Attendance Shouldn’t Be Time Consuming: The Role of Biometric Attendance Systems

Unpunctuality and absenteeism in the workplace has risen over the past five years. Today, one in 10 employees is absent or late for work on a scheduled day. For HR professionals and others who manage many employees, this is always a major concern.

Unpunctuality and absenteeism is a habitual pattern of missing work that violates company attendance policy. For companies, it is essential to manage time as quickly as possible. Traditional and labor-intensive procedures, like recording employees’ attendance on paper and spreadsheets, are prone to errors in principle.

However, using new technologies such as a biometric attendance system allows organizations to reap multiple benefits that too in a not so time consuming way.

Biometric Attendance System- The Way Forward for Timekeeping

Decreasing Administrative Load

Seventy percent of the administrative burden can be eliminated simply by using tools. Manual labor is required to collect, verify, and compute payroll. The automated system does the entire recording by shifting those tasks from the person to the system, making connecting with the payroll service vendor easier and saving nearly three-fourths of the time spent on payroll processing, thereby freeing the other half for HR folks to start for strategic initiatives.

Improving Precision and Compliance

Human error is a prevalent factor in manual issues, so it often leads to discrepancies in the records of people employed within the company and puts the company at risk of being non-compliant. Minimizing errors through real-time data capture by biometric attendance machine is accurate and eliminates the possibility of repercussions from strict labor laws, avoiding costly penitential lawsuits.

Preventing Time Theft

Time theft, in which one person punches in the clock for another employee, such as “buddy punching,” severely affects the bottom line of any organization. Just imagine a high-tech environment where a biometric attendance system could be so sophisticated that it could prevent someone from logging in for someone else. That is exactly what a good time and attendance system must contain. It should be able to identify definitively who is logging in every time.

Employee Self-Servicing

The newest trends in the industry include the self-service portal, which facilitates the employees’ entry into their attendance records, asking for leaves, absences, or the total remaining balances for their leave. This approach will empower the employees to manage more time themselves and reduce the workload of administrative tasks cast on the HR department.

Cost Saving with Good Return on Investment

The amount that has to be put into during the initial stage will appear higher, but with automated time and attendance systems, savings can be achieved in the long run. Departmental savings in minimum but less labor charges will be low when less paperwork and errors contribute to an organization’s very efficient work. Besides, through the prevention of overspending through an efficient time recording, unproductive work time is automatically tracked.

Better Productivity and Employee Morale

Perfect communication helps to keep employee morale high and encourages them to commit to the company. Moreover, accurate timekeeping by biometric attendance systems can maximize employee productivity by automatically reducing activities such as daily tasks. Through transparency, the system also increases honesty and even a willingness from employees to check time.

Conclusion

Switching from manual to automated time and attendance systems is strategic progress that touches upon various positive aspects. The biometric attendance systems further enhance the administrative streamlining of processes and complement workforce members’ accuracy, compliance, and satisfaction.